Reach your goals with ease.

Technology, efficiency, and sustainability: the power trifecta that makes event planning less draining & more rewarding for everyone.

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A Logic-Driven Approach to Corporate Events

We help small teams do big things.
We help big teams shed baggage.

Let us at your toughest problems.

What do you need?

If you need to save time, we’ll take the monotony of repetitive tasks & turn them into automations.
If you need better ROI, we’ll crunch the numbers & use the data to advise your decisions.
If you need to impress, we’ll create a hassle-free event—from registration to check-out—that engages your attendees and delivers your brand’s message with (proverbial) fireworks.
If you need compliance, we’ll provide detailed info on ethical sourcing, local regulations, & carbon accounting.
If you need powerful tools, we’ll set them up & train your people how to max out their potential.

… do us a favor: relax your shoulders & loosen your jaw.

IF YOU’VE BEEN STRESSED ABOUT YOUR EVENT…

We’ve got your back—and you’ve got options.

Internal teams who need a vendor to take over a certain series or high-level event
Superstars with other roles & responsibilities who are tasked with making sure events happen (on top of their typical workload)

Investment

Full-services packages are charged on a percentage basis or as a project fee depending on scope.

This is for:

Learn More About our Elite & Basic Packages →

We’ll make well-researched suggestions, advise you on best practices, and provide you with any tools/dashboards/data your team needs for amplified success.

All we need from you? Parameters, final decisions, and your list of attendees.

Full-service event management is available for meeting and event series, as well as large one-off events. Our internationally based team specializes in global in-person, hybrid, and virtual gatherings.

Let go of everything except signing on the dotted lines—we’ll make your job easy by handling everything involving budget, location, entertainment, gifts, decor, sponsorships, risk, registration, lodging, travel, activities, hospitality, and reporting.

Full-Service Event Planning

Event Registration & Travel

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Your attendees will probably never have experienced such a smooth, simple registration-travel-accommodation booking process. They’ll get one confirmation with all their event and travel details, plus the peace of mind that comes from booking through an ARC and IATA accredited agency (that’s us!).

You’ll get:

Experienced travel booking agents
Integration with online travel booking tools (like Concur and GetThere) so attendees can select from flights that comply with your event travel policy
An event app where information flows in from registration and includes personalized agendas and travel information for each attendee
An onsite registration desk for contactless attendee check in at the event

Level up your event registration process by having us integrate registration and travel into one seamless experience. We build beautiful branded registration websites for some of the world’s most recognizable brands, using advanced logic to collect all the data you need to serve your attendees a white-glove experience.

This is for:

Event teams who want an expert to deliver a seamless event registration and travel booking experience without breaking a sweat

Investment
We consult on a retainer basis, and our monthly fee is typically less than 1-3% of our client’s total budget

Event teams who want assistance maximizing their technology and minimizing their environmental footprint.
Investment
We consult on an hourly basis, so you can get the support you need from the experts without he hefty price tag.

This is for:

Schedule a Demo →

Huddle Agency offers our signature Three-Factor Sustainability Consulting package to provide customized support in the following areas:

Technology: We teach you how to set up Cvent for your event and maximize all the features available that apply to your event, including automated travel booking, template building, and communications customization. We also advise you on other tools and integrations to make your job easier

Environment: We help you understand the reporting requirements for your event, then set up the necessary systems to easily and efficiently pull data about the footprint of your event. We offer advice on ways to reduce environmental impact and financial cost, including how to choose and contract with ethical suppliers.

We’re not a tech company per se, but it’s our favorite tool for making things easier and greener. Is your tech stack nonexistent? Or, worse, weighing you down? Let’s talk.

Event Sustainability & Technology Consulting

People: Our business is built on a healthy respect for work-life balance, and we understand that everyone involved with an event has a life outside of work. By using technology for heavy lifting and people for creative decision-making, your team can increase both their efficiency and job satisfaction throughout the event process.

Event teams who want assistance maximizing their technology and minimizing their environmental footprint.

Investment
We offer three easy subscription levels, so you can choose the one that best fits your needs and your budget.

This is for:

Schedule a Demo →

With EventZero, you can estimate and assess the impact of your event during the planning stages. Then, you can make strategic decisions to minimize the impact of your event while staying within budget.

EventZero is our proprietary cloud-based carbon calculation tool for events. Designed to handle the complicated factors involved with large gatherings, EventZero provides an easy way to track and report on the carbon impact of your efforts. It integrates with the event management tools you’re already using—so you never have to do things twice.

EventZero Carbon Calculation for Events

HERO Subscription

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This allows you to view real-time data and analysis regarding ROI, event attendees, sustainability initiatives, preferred suppliers, risk management, communications, and more—all in one platform.

HERO is available at different tiers based on your needs and is complimentary for our full-service event planning clients.

HERO (Huddle Event Reporting Optimizer) is our proprietary cloud-based platform that provides a seamless reporting system for all your event data. It plays nice with multiple event management platforms including Cvent, Salesforce, Marketo, and more.

This is for:

Leaders who need to know their strategy is—or isn’t—working
Planners who need easy access to all their event data and reports (no more hunting through multiple platforms)
Investment
$375–975 per month (tier-dependent)
Schedule a HERO demo →